Hotel Management System

Cashiering

Handle every guest payment, invoice, and deposit from a single cashier screen.

Folios, invoices, inbound payments, deposits, and real-time revenue reports — all linked to reservations with no double entry.

Try it Free → ← All features

Demo login:  demo  /  demo   ·   No sign-up  ·  Free forever

Key features

Everything in Cashiering

01
Invoice Generation

Generate itemised guest invoices from folio charges with one click. Supports split billing, company billing, and multiple payment methods.

InvoicesSplit billingCompany billing
02
Payment Collection

Record cash, card, bank transfer, or deposit payments. Outstanding balance updates instantly across all linked folios.

CashCardBank transfer
03
Advance Deposits

Take and track pre-arrival deposits. Applied automatically at checkout to reduce the final balance due.

DepositsPre-arrivalAuto-apply
04
Outstanding AR

See every unpaid invoice at a glance. Filter by guest, date, or overdue status. Send reminders directly from the list.

AR agingOverdue filterReminders
05
Credit Notes

Issue credit notes for refunds, overpayments, or billing corrections. Linked directly to the original invoice.

RefundsCorrectionsCredit notes
06
Revenue Report

Real-time revenue graph and daily summary by room type, channel, and service. Close the day with full confidence.

Revenue graphDaily reportBy channel

How it works

Step by step

Guest Checks Out

Front desk triggers checkout and folio is finalised

Review Folio

Cashier reviews all charges and verifies with guest

Apply Deposits

Pre-paid deposits are applied automatically to the balance

Collect Payment

Remaining balance collected by cash, card, or transfer

Issue Invoice

Itemised invoice generated and emailed or printed

Update Revenue

Daily revenue totals update instantly for end-of-day reporting

Benefits

What you gain

Fast invoice generation from folio
No lost deposits or missed charges
Multi-currency payment support
Real-time outstanding AR visibility
Revenue reports without spreadsheets
Works on desktop and tablet

FAQ

Common questions

Can a guest pay part now and part later?
Yes — partial payments are recorded and the remaining balance carries on the folio until fully settled.
How are deposits handled at checkout?
Deposits recorded at reservation are automatically deducted from the final folio balance at checkout.
Can invoices be sent to a company instead of the guest?
Yes — split billing allows room charges to be billed to the guest and extras to a corporate account, or vice versa.
Is multi-currency supported?
Yes, payments can be recorded in any currency with automatic conversion to the base currency for reporting.
How does the revenue report work?
A real-time graph and daily summary show revenue by room, F&B, and other services. Drill down by date, room type, or channel.
Can invoices be re-printed after checkout?
Yes — all invoices are stored and can be reprinted or emailed at any time from the invoice list.
Other modules
Front Desk Reservations Housekeeping Restaurant & POS Accounting HR & Payroll Procurement Inventory Accounts Payable

Run your cashier desk without the paper trail

Log in to access the full Cashiering module and manage every guest payment, invoice, and daily revenue report.

Open Cashiering →

Demo login:  demo  /  demo   ·   No account needed  ·  Free to use