Hotel Management System

Inventory

Stock management for housekeeping supplies, F&B ingredients, and hotel amenities.

Real-time visibility across every store location — from the kitchen to the linen room — with automatic reorder alerts and full departmental cost tracking.

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Demo login:  demo  /  demo   ·   No sign-up  ·  Free forever

Key features

Everything in Inventory

01
Stock Control

Real-time stock levels across all hotel departments and storage locations.

Real-timeAll locationsStock levels
02
Automatic Reordering

Set minimum stock levels and let the system generate purchase requests automatically.

Min levelsAuto-requestAlerts
03
Internal Transfers

Move stock between stores, floors, and departments with tracked transfer records.

Inter-deptTrackedFloor transfers
04
Goods Receipt

Receive deliveries against purchase orders and update stock instantly.

PO matchingInstant updateGoods receipt
05
Valuation Reports

Track inventory value, consumption by department, and wastage reports.

FIFOWeighted avgWastage
06
Lot & Serial Tracking

Trace items by lot or serial number for compliance and quality control.

Lot numbersExpiry datesFEFO

How it works

Step by step

Set Up Locations

Define stock locations across the hotel property

Add Products

Create catalogue with units, categories, and reorder rules

Receive Stock

Process goods receipt; stock updates automatically

Issue to Departments

Transfer items with tracked internal moves

Monitor Levels

Get alerts when stock falls below minimum levels

Run Inventory Count

Conduct physical counts and post adjustments

Benefits

What you gain

Real-time stock visibility
Automated reorder alerts
Department consumption tracking
Reduced wastage
Full audit trail
Integrated with purchasing

FAQ

Common questions

What is the difference between a warehouse and a storage location?
A warehouse is the top-level entity. Specific locations — housekeeping store, kitchen dry store, bar stock — exist within it. All internal transfers between locations are tracked with full records.
How is hotel linen tracked?
Linen is tracked by batch rather than individual item. The system monitors quantities in laundry, issued to rooms, in clean storage, and undergoing repair.
How do low-stock alerts and automatic reordering work?
Each product has a minimum quantity threshold. When stock reaches that level the system generates a purchase request automatically and alerts the purchasing manager.
How are perishable items with expiry dates managed?
Items are tracked by lot number with expiry dates recorded. The system enforces First Expired First Out (FEFO) to ensure older stock is consumed first.
How is departmental supply cost tracked?
When stock transfers from the main store to a department, the cost is allocated to the receiving department's cost centre automatically, feeding directly into the P&L.
Can I track the total value of all inventory?
Yes. The inventory valuation report calculates the value of all stock using standard cost, weighted average, or FIFO methods.
Can we conduct stock counts without shutting down operations?
Yes. The system supports cycle counting on rolling schedules. Variance reports are generated before adjustments are posted.
How does inventory connect to purchasing?
Reorder points trigger automatic purchase requests that flow to the purchasing module for review and conversion to purchase orders.
Other modules
Front DeskRestaurant & POSAccountingHR & PayrollPurchasing

Stop running out of what you need

Log in to explore the inventory module and connect your stock room to every department.

Open Inventory →

Demo login:  demo  /  demo   ·   No account needed  ·  Free to use