Hotel Management System

Accounting

Automated night audit, multi-currency billing and full financial reporting built for hotel operations.

Hotel accounting goes beyond a standard ledger. Night audit, tax configurations, OTA reconciliation, and USALI-formatted reports — all running automatically.

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Key features

Everything in Accounting

Night Audit Automation

Room revenue posts to every open folio automatically at midnight — no manual steps.

Auto midnightAll foliosZero manual

Multi-Tax Configuration

Configure VAT, city tax, and service charge per revenue category with inclusive or exclusive settings.

VATCity taxService charge

Corporate Billing

Bill corporate accounts and travel agents directly with monthly statement generation.

Corporate creditTravel agentsStatements

Multi-Currency

Accept foreign currency payments with automatic conversion to the hotel base currency.

FX conversionBase currencyInternational

Hotel Chart of Accounts

USALI-aligned account codes for rooms, F&B, spa, overheads, and balance sheet.

USALIDepartmentsBalance sheet

OTA Reconciliation

Record gross revenue and OTA commission separately for accurate RevPAR reporting.

OTA commissionRevPARGross revenue

How it works

Step by step

Night Audit Runs

Scheduled job posts room charges to all open folios automatically

Taxes Calculated

VAT, city tax, and service charge applied per configured revenue rules

Folios Updated

Every active folio shows the current night's room charge as a line item

Reports Generated

Daily revenue summary, occupancy, and departmental P&L produced automatically

Corporate Invoices

Folios billed to corporate accounts or travel agents at checkout

Month-End Close

Consolidated financials ready for owner reporting in USALI format

Benefits

What you gain

Zero manual night audit

Correct tax calculation

Corporate credit billing

Multi-currency support

USALI-compliant reports

OTA commission tracking

FAQ

Common questions

What is a hotel night audit and how does the system automate it?

The night audit is the end-of-day process that posts room revenue and taxes to every open folio. In this system it runs automatically at midnight — or any configured time — without manual steps.

How does the system handle VAT, city tax, and service charge simultaneously?

Each revenue category has its own tax configuration. All applicable taxes calculate automatically based on revenue type and billing country.

Can we bill corporate accounts and travel agents separately from guests?

Yes. Corporate accounts and travel agents have their own credit limits and invoice formats, with automatic monthly statement generation.

How does multi-currency work for international guests?

When a guest pays in a foreign currency the system applies the configured exchange rate and records the payment in both the guest currency and the hotel base currency.

What chart of accounts structure does the system use?

The system follows the Uniform System of Accounts for the Lodging Industry (USALI), with account codes for rooms, F&B, spa, all departments, overheads, and the balance sheet.

How do we reconcile OTA payments where the agent pays a net rate?

The system records gross revenue and OTA commission as separate line items, giving an accurate picture for RevPAR and departmental reporting.

Can the system produce a departmental profit and loss report?

Yes, segmented by rooms, F&B, spa, and other departments, aligned with USALI standards for owner and investor reporting.

How are advance deposits handled in the accounting system?

Advance deposits are recorded as a deferred revenue liability and convert to revenue at check-in. Forfeited deposits transfer to the appropriate revenue accounts automatically.

Accounting

Everything in Accounting

Step by step

What you gain

Common questions

Close your books every night automatically